The Digital Revolution in Construction and Digitizing Workflows

PeritusDecember 19, 2023 • 6 min read

In the business of construction, time is money. The ability to efficiently manage resources, monitor project progress, and ensure the safety of your workforce is paramount to a successful construction project. Traditional paper-based workflows are not only time-consuming but can also lead to errors, delays, and safety issues. In this digital age, construction companies must embrace technology and digitize their workflows, particularly regarding timecards, time and material tracking, and custom health and safety forms on construction jobsites. In this blog, we’ll explore why it’s essential to make this transition.

Efficiency and Accuracy

One of the most significant advantages of digitizing workflows in construction is the increase in efficiency and accuracy. Regarding timecards and time and material tracking, going digital reduces errors caused by manual data entry, such as illegible handwriting, incorrect calculations, or misplaced documents. Digitizing workflows saves valuable time and resources that would otherwise be spent on fixing mistakes and reconciling discrepancies.

With digital timecards, workers can easily clock in and out using a mobile app or a designated device, and the data is immediately and accurately recorded. Project managers and supervisors can access real-time information about labor hours, making it easier to track progress, allocate resources, and make informed decisions. This level of transparency and accuracy can greatly enhance project management.

Furthermore, digitizing time and material tracking allows for automatically recording materials used on-site. This data can be linked to specific tasks or projects, making it easier to track costs, manage inventory, and ensure that projects stay on budget.

Custom Health and Safety Forms

Construction is inherently hazardous, and safety should always be a top priority. Custom health and safety forms are vital for ensuring that workers are informed about potential risks and that necessary precautions are taken to prevent accidents. Digital health and safety forms can revolutionize this aspect of construction.

First, digital forms can be configurable to suit the specific needs of a construction project. Whether it’s information about personal protective equipment (PPE), emergency procedures, or safety checklists, digital forms are configurable for each type of project or job site. This flexibility ensures that all workers can access the most relevant safety information.

Second, digitized health and safety forms can be easily distributed to all workers through a mobile app or web platform to ensure all employees can access permission-based information to stay safe on the job. Additionally, updates to safety protocols can be instantly pushed out to all workers, ensuring that they are always working with the most current information.

Another significant benefit is the ability to track and record incidents and near-miss events electronically. This data is crucial for identifying trends, implementing improvements, and meeting reporting requirements. When accidents occur, a digital record can provide invaluable evidence for investigations and insurance claims.

Remote Access and Collaboration

Construction projects often involve multiple stakeholders who need to collaborate and share information. Digitizing workflows facilitates remote access to critical data and documents. Project managers, contractors, engineers, and clients can all access relevant information in real-time from anywhere with an internet connection. This remote accessibility is essential for decision-making, as it allows stakeholders to stay informed and make necessary adjustments without being physically present on the job site.

Moreover, digital workflows enable seamless collaboration with team members working off the same documents, making comments, tracking changes in real-time, reducing endless email chains and phone calls, streamlining communication, and fostering more efficient teamwork. With the ability to instantly share updated plans, drawings, and specifications, the risk of working with outdated information is minimized.

Data Analysis and Reporting

Data is the lifeblood of informed decision-making, and digitizing workflows in construction provides an abundance of data that can be harnessed for analysis and reporting. With the wealth of information gathered from digital timecards, time and material tracking, and health and safety forms, construction companies can gain insights that were previously inaccessible.

Data analysis can help identify trends in labor productivity, material usage, and safety incidents. It allows for proactive decision-making to address issues before they escalate. For example, suppose data analysis reveals that a particular area of a construction site consistently reports safety incidents. In that case, immediate actions can be taken to rectify the problem and prevent further accidents.

In addition, accurate data from digital workflows is invaluable for preparing reports, both for internal purposes and for meeting regulatory requirements. Whether it’s generating payroll reports, project progress reports, or safety compliance reports, digitized data makes the process quicker and less error-prone.

Cost Savings

While the initial investment in digitizing workflows may seem significant, it is often outweighed by the long-term cost savings. The efficiency gains, reduced errors, and enhanced data analysis capabilities translate into direct cost savings for construction companies.

For example, accurate time and material tracking can prevent overbilling and reduce client disputes. Transparent data can be used to optimize resource allocation, ensuring that labor and materials are used efficiently. Reducing administrative work related to manual data entry and paper-based forms can free up staff for more strategic tasks.

Furthermore, the improved safety and accident prevention resulting from digitized health and safety forms can lead to substantial cost savings. Fewer accidents mean lower insurance premiums, reduced worker compensation claims, and less downtime due to injuries.

Environmental Benefits

In today’s world, environmental sustainability is a critical consideration for businesses in every industry, including construction. Digitizing workflows in construction can significantly reduce the environmental impact of paper-based processes.

Traditional construction workflows generate a significant amount of paper waste. From timecards to safety forms, the sheer volume of paperwork required for a single project can be staggering. By transitioning to digital workflows, construction companies can reduce reliance on paper to increase commitment to sustainability.

In addition to paper reduction, the decrease in the need for physical transportation of documents, especially on more significant construction sites, can lead to lower fuel consumption and associated greenhouse gas emissions. These environmental benefits align with the growing awareness of corporate responsibility and can be a selling point for construction companies seeking eco-conscious clients.

Future-Proofing Your Business

The construction industry is not immune to technological advancements and changing market dynamics. Embracing digital workflows is a way to future-proof your construction business. Companies that invest in technology and adapt to industry trends will likely remain competitive and relevant.

As construction practices evolve, clients and project stakeholders will come to expect the benefits of digital workflows as a standard offering. Firms that have already transitioned will have a competitive advantage in winning contracts and delivering projects more efficiently. Moreover, as the construction industry becomes increasingly regulated and safety-focused, staying ahead of compliance requirements with digital health and safety forms is essential.


In conclusion, the importance of digitizing workflows in construction, especially in timecards, time and material tracking, and custom health and safety forms, cannot be overstated. The benefits of efficiency, accuracy, remote access, collaboration, data analysis, cost savings, environmental sustainability, and future-proofing your business are compelling reasons to transition.

Embracing technology and digital solutions in construction not only makes your operations more efficient and cost-effective but also ensures the safety and well-being of your workforce. It’s a win-win scenario for construction companies looking to thrive in a rapidly changing industry.

To stay competitive, environmentally responsible, and compliant with regulations, it’s time for the construction industry to fully embrace the digital revolution and transform the way it manages workflows on job sites. The advantages are clear, and the time to act is now.