Payroll & Accounting —

Tick Tock, Tick Tock. It's time to up your game with construction timekeeping!

RhumbixApril 26, 2023 • 6 min read

Construction timekeeping is essential to any construction project, allowing project managers to track and manage employee hours, payroll, and progress. However, timekeeping is about tracking hours and ensuring the project stays on schedule and budget. Construction projects are often time-sensitive, and every hour spent on a project can cost the construction company money.

In this article, we will highlight best practices for construction timekeeping that can help you streamline your project and achieve success.

Use a Time Tracking Software

Time-tracking software is one of the most effective ways to streamline construction timekeeping. Time tracking software allows you to track employee hours accurately, create and manage schedules, and generate reports. The software can also automate payroll, reducing errors and saving time.

Several time-tracking software options are available on the market, so it is essential to choose a vendor’s product that is easy to use, has a user-friendly interface, excellent service, and can integrate with other tools you use in your construction project management.

Implement a Timekeeping Policy

Implementing a timekeeping policy is essential to ensure that all employees know the expectations and requirements for timekeeping. The policy should clearly define the procedures for clocking in and out, meal and rest breaks, and overtime. It should also specify consequences for failing to comply with the policy.

Communication, continual employee training, and documented employee handbooks are great tools for setting staff expectations.

Use a Biometric Time Clock

Using a biometric time clock can help eliminate the risk of time theft and ensure that employees are clocking in and out accurately. Biometric time clocks use fingerprints, facial recognition, or other biometric data to identify employees, preventing employees from clocking in for each other.

Using a biometric time clock can help ensure that employees are paid accurately for hours worked and prevent time theft, which can be a high cost for construction companies.

Monitor Time and Activity 

Monitoring time and activities is essential to identify and address any issues quickly. Regular monitoring can help identify employees who are consistently late, failing to clock in or out, or taking longer breaks than allowed.

By monitoring time and attendance, you can identify areas for improvement, such as scheduling changes, training needs, or discipline for policy violations.

Create and Monitor Schedules

Creating and monitoring schedules is essential to ensure employees work efficiently and effectively. For example, a well-planned construction schedule can help you optimize resources, reduce overtime, and meet deadlines.

By monitoring schedules, you can identify any issues impacting the project timeline and take corrective action to keep the project on track.

Review and Analyze Data

Finally, it is essential to review and analyze the timekeeping data regularly to identify trends, patterns, and areas for improvement. By analyzing data, you can identify inefficiencies, monitor productivity, and optimize resources.

Data analysis can help you identify improvement areas like scheduling changes, budgeting, or training needs. It can also help you identify patterns of lack of productivity.

In conclusion, construction timekeeping is an essential aspect of any construction project. Implementing these best practices allows you to streamline your timekeeping processes, optimize resources, and ensure your project is completed on time and budget.

What’s the financial impact of construction firms not having an excellent mobile timekeeping solution in house

The financial impact of construction firms needing a better mobile timekeeping solution in-house can be significant. Here are some of the critical areas where a lack of an excellent mobile timekeeping solution can impact a construction firm financially:

Time Theft and Overpayments: With an excellent mobile timekeeping solution, it can be more straightforward for construction firms to accurately track employee time and prevent time theft, which occurs when employees inflate their hours worked or clock in for each other. This can lead to overpayments and increased labor costs.

Manual Data Entry Errors: If construction firms rely on manual data entry to track employee hours, there is a high likelihood of errors, leading to overpayments, underpayments, and inaccurate client billing. Correcting these errors can also take time and resources, leading to inefficiencies and lost profits.

Inefficient Payroll Processes: An excellent mobile timekeeping solution can also result in efficient payroll processes, as time-consuming manual processes are required to compile employee hours, calculate overtime, and ensure compliance with labor laws. These inefficiencies can lead to increased labor costs and a reduction in profits.

Project Delay and Penalties: Construction projects are often time-sensitive, and delays can lead to costly penalties or even the loss of contracts. With an excellent mobile timekeeping solution, it can be easier for construction firms to monitor project progress and ensure that projects are completed on time and within budget.

Difficulty in Billing: Inaccurate timekeeping can make it difficult for construction firms to bill clients accurately, leading to disputes and delayed payments. This can impact cash flow and reduce profitability.

A lack of an excellent mobile timekeeping solution in-house can have a significant financial impact on construction firms. By implementing a mobile timekeeping solution, construction firms can reduce time theft, eliminate manual data entry errors, streamline payroll processes, prevent project delays, and ensure accurate billing, ultimately leading to increased profitability.

Implementing a new construction timekeeping solution!

Rolling out a construction timekeeping solution can be straightforward or challenging, depending on various factors. Here are a few factors that can impact the ease of rolling out a construction timekeeping solution:

Technology Infrastructure: The construction firm’s technology infrastructure can impact the ease of rolling out a timekeeping solution. The rollout can be relatively easy if the construction firm already has an IT infrastructure that can support the timekeeping software. However, the rollout may be more challenging if the construction firm has outdated technology or no IT infrastructure.

Employee Adoption: Adopting the timekeeping solution is essential to its success. If employees resist change or need to be trained adequately on the new solution, it can be challenging to roll out the solution effectively. Therefore, it’s essential to communicate the new solution’s benefits to employees and provide them with training and support to ensure a smooth transition.

Integration with Other Tools: If the timekeeping solution needs to integrate with other tools the construction firm is already using, it can impact the ease of rollout. The rollout can be relatively easy if the integration is straightforward and the solution can easily integrate with other tools. However, the rollout may require more time and resources if the integration is complex.

Customization Requirements: If the construction firm has specific customization requirements, it can impact the ease of rollout. Customization may require additional time and resources to develop, test, and implement, leading to a more challenging rollout.


Colling out a construction timekeeping solution can be easy or challenging, depending on various factors. However, with proper planning and execution, a construction timekeeping solution can be rolled out successfully, leading to improved efficiency and profitability.

Evaluating the technology infrastructure, employee adoption, integration with other tools, and customization requirements is essential before implementing a timekeeping solution.

Ready to get started with easy timekeeping? Click here to learn more about Rhumbix and to find out more about how timekeeping apps can help your construction crew succeed.